The EVC Magazine Autumn/Winter 2024 - Magazine - Page 35
6 ways
Time-saving
AI tools can automate timeconsuming tasks such as
researching destinations,
comparing prices, and refining
itineraries.
THAT AI CAN SUPPORT
EDUCATIONAL VISITS
RIGHT NOW
Logistics
AI can optimise the logistics of the trip: mapping routes,
calculating travel times, and considering scheduling
constraints to help streamline transport arrangements and
ensure efficient use of time while you’re away.
Real-time assistance
During the visit, AI-powered virtual assistants like
alexa or siri could be used to provide real-time
support to staff and students. These AI systems
could answer common questions, provide
information about the destination, support
interaction with activities, and help address simple
issues that arise.
Budgets
By analysing prices, availability, and
suggesting alternative options AI can help
you make the most of a limited budget.
Communication
Summarising and copy editing are some the most
popular AI tools. If you need to prepare information
packs, presentations or letters about your visits, AI
can help create compelling content. You’ll need to
check and edit the results but it could still save you
valuable time.
AI should not be relied on for
subjective decisions or advice.
You always need to take into
account your own context and
your school, MAT, Group, or LA policies.
Guidance
DfE guidance, Health and Safety
legislation and national guidance is
available online but it’s not always easy
to find and synthesise the information
you need quickly. EVOLVE Advice’s AI
tool, eva! Educational Visits Assistant®
searches and summarises carefully
curated and updated information sources
in an instant, helping you find the
relevant laws and guidance to inform your
planning.
WHAT CAN’T AI DO FOR YOU?
While AI can cut down on initial research,
human expertise and decision-making should
still be a key focus in the planning process. AI
doesn’t replace :
→
Expert advice from
years of training and
experience.
→
→
→
In depth
knowledge of how to
apply guidance and
regulations.
Establishing good
relationships with
educational visit
providers.
Emergency
support - sensitive,
confidential support
if things go wrong.
EVCs and visit leaders will continue to need
a trusted network of advisers, providers and
specialist operators to ensure your educational
visits are the high-quality, safe and enjoyable
experiences that children and young people
deserve.
THE EVC MAGAZINE – AUTUMN/WINTER 2024-25
35
