It’s a team effort

Organising an educational visit
is not just about logistics – it is
about inclusion. A successful visit is
one where every child can take part
safely and meaningfully. That takes
planning – but, more importantly,
it takes collaboration. By involving
the right people early on, you can
identify potential barriers, make
reasonable adjustments and build
a visit that works for everyone.
Start with experience:
EVC and SLT
For Visit Leaders, one of your first
conversations should be with your
Educational Visits Coordinator (EVC).
They can help you shape a
safe and inclusive visit,
drawing on their
knowledge of policies,
guidance and past
experience. Your
Head will have final
approval but is also an
important port of call
for decisions around
staffing, cover
and how the
visit fits within
the school
calendar.
Build inclusion in from the start:
SENCO and specialists
Your SENCO (SENDCo) can help
identify reasonable adjustments
at an early stage and ensure that
pupils with additional needs are
fully considered. This may mean
involving external specialists, such as
an occupational therapist, to plan for
physical access or support needs.
You don’t need to have all the
answers – start by speaking to the
people who have done it before
Medical needs should be clearly
understood and carefully planned
for. This may involve speaking
with parents, carers or medical
professionals to confirm what
support is required. The
designated first aider for the
visit must have a full overview,
especially for residentials
where routines may change.
Share information about
allergies, medication and
emergency procedures
with all relevant staff
and providers.

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